Privacy Statement
(version October 3, 2021)
UITEEN – Kantoor voor Familie- en Erfrecht (hereinafter UITEEN) is responsible for processing various personal data. The following describes which personal data are processed and how they are handled by UITEEN.
This privacy statement was last updated on October 3, 2021. UITEEN reserves the right to unilaterally modify or supplement this statement. You are therefore advised to consult this privacy statement regularly. When there are material changes to UITEEN’s privacy policy, a clear notice will be posted on our website.
- Personal data processed by UITEEN
UITEEN processes personal data provided by you to UITEEN as an applicant, (potential) client, relation, supplier or counterparty of UITEEN. In addition, UITEEN may process personal data that you have not provided yourself, but which are necessary for the establishment, exercise or substantiation of a legal claim. Only personal data that are adequate, relevant and limited to what is necessary to achieve the stated purposes are processed. UITEEN does not use personal data received for purposes other than those for which it was obtained.This includes the following personal data:
contact information and other personal data necessary to handle your case;
contact information provided during acquisition meetings, introductions, seminars and other events;
personal data made available through public sources or obtained from the Trade Register of the Chamber of Commerce and from the Land Registry;
personal data in the context of a job application, such as your contact information, date of birth, nationality, marital status and other contact information provided in or with your application.Contact data means:
your first and last name;
Your address details;
your phone number;
your e-mail address;
your BSN number;
your gender;
your nationality.2. Basis of processing
UITEEN only processes personal data if and to the extent that at least one of the following conditions is met:the data subject has given consent to the processing of their personal data for one or more specific purposes;
the processing is necessary for the performance of a contract to which the data subject is a party, or to take measures at the request of the data subject prior to the conclusion of a contract;
the processing is necessary to comply with a legal obligation incumbent on the controller;
the processing is necessary to protect the vital interests of the data subject or of another natural person;
the processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller;
processing is necessary for the purposes of the legitimate interests of the controller or of a third party, except where such interests are overridden by the interests or fundamental rights and freedoms of the data subject requiring protection of personal data, in particular where the data subject is a child.3. Purpose of processing
UITEEN processes personal data for the performance of the agreement in which you have commissioned us to provide our legal services. Depending on the content of your assignment/case, personal data are processed and possibly the personal data of others, this in order to handle your case/assignment. In addition, your data will be used to provide you with requested information, to maintain contact (for example, in the context of newsletters and invitations to events), in the context of invoicing, in the context of a job application and in the context of complying with legal obligations.The moment a personal data is used for a purpose other than that for which it was obtained, a review will be carried out to determine whether there is a legal basis for the processing in question. If this is not the case, permission will be requested (again).
In certain situations it may occur that UITEEN shares your personal data with third parties, for example because this is necessary in the handling of your file (for example, in the context of legal proceedings). No personal data are shared with third parties for commercial purposes. However, contact information of attendees may be exchanged at events.
4. Retention periods
As a matter of principle, personal data will not be kept longer than necessary for the purpose of processing or to comply with a legal obligation. When the applicable retention period has expired, the data in question will be destroyed.5. Rights of data subjects
Anyone has the right to view, correct or have his/her personal data deleted. In addition, he/she has the right to withdraw any consent for data processing or to object to the processing of his/her personal data by UITEEN. Anyone also has the right to data portability. This means that you can submit a request to us to send the personal data we process about you in a computer file to you or another organization named by you. UITEEN will have to ensure in advance that such a request comes from the data subject. You may send a request for access, correction, deletion, data transfer of your personal data or a request to withdraw your consent or object to the processing of your personal data to info@uiteenfamilierecht.nl. For completeness, it should be noted that the right to have personal data deleted does not apply if the processing is necessary for the establishment, exercise or substantiation of a legal claim.6. Data sent abroad
If there is a transfer of personal data abroad, it will be examined whether there are sufficient guarantees within the framework of personal data protection. In this regard, the level of data protection is the same within the EU. Therefore, when personal data is transferred to an organization within the EU (and the EEA), it is sufficient that the organization in question complies with the requirements of the AVG. Separate rules apply to transfers of personal data to countries outside the EU. The main rule UITEEN applies in this regard is that personal data may only be transferred to countries with an adequate level of protection.7. Protection of personal data
UITEEN takes the protection of personal data seriously and takes appropriate measures to counter abuse, loss, unauthorized access, unwanted disclosure and unauthorized modification. In addition to technical measures (system security), this also means that UITEEN takes organizational measures, including informing its employees about the AVG, subjecting all its employees to a confidentiality obligation and pursuing a clean-desk policy. The group of people who have access to data is also kept to a minimum.If you have the impression that your data is not properly secured or there are indications of misuse, please contact us.
8. Processors
A processor within the meaning of the AVG acts on behalf of the controller in processing personal data, without being under the direct authority of the controller. UITEEN may use processors (for example, our ICT service providers) to process your personal data.UITEEN has concluded processing agreements with existing service providers that comply with legal requirements.
9. Contact details
The data controller is Uiteen – Office for Family and Inheritance Law, located at Noordsingel 208, 3032 BM Rotterdam.You can reach us under the telephone numbers 010-4527403 or via info@uiteenfamilierecht.nl. Contact person for the AVG is mr. M.C.G. Stut.